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Document Production Operator (Dayshift and Evening positions)
<h2>Job Description</h2><div><div><p>I am looking to recruit three full time remote DP Operators to work the following shifts</p>\ \ <p>9.30am-5.30pm</p>\ \ <p>10am-6pm</p>\ \ <p>5pm-1am</p>\ \ <p>Key tasks and responsibilities (a broad but not exhaustive list)<br />\ • Transcribe, create, rebrand, format and amend emails, correspondence, attendance and meeting notes, documents, reports, billing narratives and mail merges<br />\ • Prepare electronic engrossments, to include all ancillary documentation and diagrams<br />\ • Create and amend PowerPoint/Visio/Jigsaw presentations, organisational and structure charts, step diagrams and family trees<br />\ • Create, format and amend marketing documentation such as team sheets, seminar slides and pitches<br />\ • Create, format, hyperlink and edit Excel spreadsheets, pivot charts, graphs and data formulas<br />\ • Create, amend, compress, rename, hyperlink, redact and convert pdf documents, bundles, binders and fillable forms<br />\ • Electronically date and sign documents<br />\ • Prepare comparisons of Word, PowerPoint and Excel documents<br />\ • Prepare and protect zipped folders of documents<br />\ • Create, format and amend the Firm’s Policy documents, working closely with the Heads of each Business Support and Practice area<br />\ • Create, format, amend and rebrand the Firm’s template and precedent library <br />\ • Prepare and amend forms using Evo and Lexis Smart Forms<br />\ • Enter client and intermediary data into InterAction, ensuring that the necessary proxy access has been granted, creating marketing lists where necessary<br />\ • At the direction of the Client Document Specialist Lead, participate in software testing for Innovation and Technology and IT to ensure potential software purchases are rigorously vetted<br />\ • Independently and at the direction of the Client Document Executive Lead, participate in any new or refreshed IT training sessions to ensure that all technical skills remain honed<br />\ • Ensure documents are formatted in the Firm’s branding and house style and in line with existing systems and procedures<br />\ • Proofread and review documents to ensure accuracy and consistency in adhering to the Firm’s house style<br />\ • Use available systems and processes to ensure work is prioritised correctly and completed effectively<br />\ • Ensure tasks are completed within the required timescales and to the highest standards<br />\ • Collaborate with colleagues to break down larger tasks to achieve a quicker turnaround<br />\ • Liaise with the internal client and the team, as appropriate, in relation to document production queries<br />\ • Build solid relationships with and provide regular updates to service users on the progress of tasks<br />\ • Support and help Partners, fee earners and other team members by sharing system and best practice knowledge, ensuring continuous skills development<br />\ Other duties and responsibilities<br />\ • Trouble-shooting IT issues for fee earners and providing document specialist support on software for users<br />\ • Collaborate with CDS colleagues, both proactively and at the request of the Client Document Specialist Lead and Evening Supervisor where applicable<br />\ • Completion of a monthly log of jobs undertaken<br />\ • Working effectively with other legal and business resource teams as required<br />\ • Any other duties as reasonably requested by the Client Document Specialist Lead or the Head of Internal Client Services<br />\ </p></div></div>
