Front Office Specialist

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Initial Posting Date:

11/05/2025

Application Deadline:

11/19/2025

Agency:

Legislative Fiscal Officer

Salary Range:

$3,754 - $5,632

Position Type:

Employee

Position Title:

Front Office Specialist

Job Description:

The Legislative Fiscal Office (LFO) is seeking an experienced Front Office Specialist to provide administrative, technical, and document management support to the nonpartisan office. The position provides front office support, answering the phone and greeting visitors, facilitates office operations, and monitors and organizes documents submitted to the office. The position assists the Office and Committee Manager and Legislative Fiscal Officer with other tasks necessary to meet office needs.
 

The Legislative Fiscal Office (LFO) provides nonpartisan, permanent, professional analytical services to the Legislative Assembly.  The mission of the office is to provide comprehensive research, analysis, and recommendations on the state’s biennial budget. LFO evaluates state expenditures, program administration, and agency organization to assist in development of the Legislature’s adopted balanced budget; prepares fiscal impact statements on legislative measures; and provides staff support to the Joint Committee on Ways and Means, Emergency Board, and several other legislative committees. 

This position will be part-time during the interim (24 hrs/week) and full-time during session.
 

The ideal candidate for this position has experience providing office and administrative support, is knowledgeable in legislative processes, and has the following characteristics:
 

  • Handles confidential and sensitive information with discretion
  • Exhibits professional communication skills in speech and writing
  • Demonstrates acute attention to detail
  • Accomplishes assigned tasks with relative autonomy
  • Maintains flexibility and effective responsiveness to change
  • Possesses excellent organizational skills
  • Maintains composure under pressure
  • Understands the role of nonpartisan staff and remains neutral in a political environment
     

We invite you to review the position description below; if your work history and expertise align with the position, we encourage you to apply.
 

To view the position description in its entirety, please click here.
 

HOW TO QUALIFY:

Your application must demonstrate:

  • Associate Degree; and
  • Two (2) years of relevant experience, which may include customer support, clerical/secretarial duties, and other administrative tasks.

*An equivalent combination of education and experience sufficient to demonstrate the ability to perform the duties of the position may be considered.
 

Please attach a resume and cover letter that clearly states your experience and how it is applicable to this position.  Applications received without both documents may not be reviewed.

WHY THE OREGON STATE LEGISLATURE?
 

  • Work/life balance - paid leave and a competitive benefits package.
  • We offer full medical, vision and dental with paid sick leave, vacation, personal leave and eleven paid holidays per year.
  • Collaborative work environment with a team of bright, hardworking, and fun individuals.
  • Opportunities for professional development to expand your breadth and depth of knowledge.
  • Support the creation of public policy and watch as history unfolds for the State of Oregon as ideas become crafted into policies and laws.
  • The Legislative Branch is made up of 7 small-medium state agencies where you can really get to know your co-workers.
  • Considering a move to Oregon? Check out what living, working and playing in Oregon is like.


TO APPLY:
 

  • IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the \"Apply\" link and complete the application & questions online. If this is your first time applying in our new system \"Workday\", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume.
  • CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking \"Apply\", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
  • Attach your current cover letter and resume. Applications submitted without both documents may not be reviewed.
  • Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.
  • This announcement closes at 11:59 PM on the close date listed.

SPECIAL INFORMATION:
 

  • The Capitol Building is undergoing extensive renovation and construction projects which may limit accessibility to employees. This will require Legislative employees to work both from home and within the building as the construction project dictates. While working from home, personal, stable, and high-speed internet access will be required to perform the functions of this position. There may be occasions that require employees scheduled to be working from home to report to the Capitol building. Every effort will be made to provide reasonable notice. However, employees may be required to report to the building on short notice. The Capitol building is located at 900 Court Street NE, Salem, OR 97301.
  • Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
  • The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by roughly 6.95% and 6% will be automatically be subject to a mandatory employee contribution to PERS.
  • The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above.
  • Applicants must be authorized to work in the United States. Applicants who require Visa sponsorship will not be considered at this time.
  • If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at aimee.steketee@oregonlegislature.gov or (503) 986-1373.
  • The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.
Original job Front Office Specialist posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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