Office Manager-Chapel Hill, NC (PART TIME) – The Conservation Fund – Chapel Hill, NC

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Job title: Office Manager-Chapel Hill, NC (PART TIME)
Company: The Conservation Fund
Job description: TITLE: Office Manager

LINE OF BUSINESS/DIVISION: Operations/NC Office

FLSA STATUS: Exempt/Part-Time (20 hours/week)

REPORTS TO: Senior Vice President, Strategic Giving and Conservation Services

NUMBER OF POSITIONS REPORTING TO THIS POSITION: 0

LOCATION: Chapel Hill, NC

POSITION SUMMARY

The NC Office Manager provides a wide range of project support to the North Carolina (NC) Office which includes Strategic Giving, Resourceful Communities, Working Forest Fund, and Conservation Acquisitions programs. The position is located in The Conservation Fund’s office in Chapel Hill, North Carolina and is responsible for all administrative functions to ensure smooth and efficient operation of the office, including the responsibilities outlined below.

Must have received or be willing to receive the COVID-19 vaccination by date of hire to be considered.

Proof of vaccination required.

RESPONSIBILITIES & SCOPE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ADMINISTRATIVE

  • Serves as primary contact for office visitors, deliveries, and solicitations.
  • Purchases supplies, equipment and furniture as needed for office, programs and projects.
  • Maintains office machines, including printers, copiers and postage, and arranges for service as needed.
  • Primary point of contact with landlord regarding building maintenance issues.
  • Provides new employees, interns, volunteers and/or consultants office keys, as appropriate. Updates employee/ office guidelines and new hire process as needed. Maintains confidential personnel files (as needed and) as outlined in the Fund's policies and procedures.
  • Picks up mail daily; sorts and distributes. Processes outgoing mail, express mail and other shipments, including Federal Express, UPS and any other shipping services required.
  • Provides administrative support to the North Carolina Office staff including, but not limited to, organizing and maintaining accurate filing systems as needed, managing car rental accounts, maintaining office calendar, scheduling staff meetings, and coordinating staff lunches and holiday events.
  • Performs other office management duties and administrative duties as needed for efficient, effective operation of office and programs.
INFORMATION TECHNOLOGY
  • Serves as chief proctor for maintenance of onsite computer server.
  • Coordinates with The Fund’s IT Department and with computer services vendor to maintain server, back up files, and troubleshoot staff technology issues.
  • Coordinates with The Fund’s IT Department on Office 365 Cloud Services and other enterprise software; provides software support to program staff as needed.
FINANCIAL MANAGEMENT
  • Manages bills for office expenditures. Prepares check requests for payment of expenditures. Allocates expenses among the Fund’s NC-based programs as appropriate.
  • Coordinates with The Fund’s national office finance staff on financial matters.
  • Works with State Director to prepare annual budget for North Carolina office and tracks expenditures.
MINIMUM QUALIFICATIONS
  • Three to five years of administrative experience.
  • Excellent organizational skills; detail-oriented, with the ability to prioritize and multi-task.
  • Excellent critical thinking skills including financial reasoning, budgeting, and mathematical skills needed to track multiple financial streams for a variety of projects.
  • Excellent interpersonal skills and telephone demeanor (ability to communicate professionally and effectively across many audiences including high level executives, project partners, donors, and team members).
  • Excellent business writing skills (letters, reports, grant proposals).
  • Proficiency and experience using Microsoft Office 365 products including Word, Excel, Outlook, PowerPoint, etc. Strong knowledge and experience using Excel for data management is required.
  • Ability to troubleshoot basic computer hardware, software and network problems with support from IT team.
  • Positive and flexible attitude, sense of humor, team player.
  • Self-motivated with ability to perform reliably and productively in an unstructured environment.
  • Willingness to work occasional evening or weekend hours.
  • Commitment to land conservation and the mission of The Conservation Fund.
PREFERRED KNOWLEDGE, SKILLS & EXPERIENCE
  • Office management experience preferred.
  • Non-profit organization experience preferred.
  • Familiarity with other database management tools (e.g., SalesForce), GIS mapping software, and Adobe Design products preferred.
  • Certified Notary a plus.
PHYSICAL DEMANDS
  • Position requires sitting or standing at a desk/computer for extended periods of time.
  • Position requires walking and occasional moving of equipment of up to 50 lbs.
WORK ENVIRONMENT
  • Work is performed primarily in an office setting.
  • Work is frequently performed under time-sensitive deadlines.
  • Estimated travel –10%- reliable transportation required
COMPENSATION and BENEFITS

This position offers a competitive salary, opportunities to earn performance-based bonus compensation and a highly competitive package of benefits including employer contributions for health care, paid holidays, vacation and personal/sick leave, retirement plan and more.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time, with or without notice.

***To apply, please submit cover letter and resume with your application***

To learn more about The Conservation Fund, visit .

The Conservation Fund, a nonprofit corporation, is an Equal Opportunity Employer that fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave status, Sexual Orientation and Gender Identity or Expression. The Fund prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination.

PI195073866
Expected salary:
Location: Chapel Hill, NC
Job date: Tue, 25 Oct 2022 04:02:39 GMT
     
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