**Job Title:** Remote Remote Virtual Assistant **Location:** Remote — based in **Fort Lee borough, New Jersey** --- ### About the Role We are seeking a high‑energy Remote Virtual Assistant to become the right‑hand support for our executive team. In this role you will be the connective tissue that keeps calendars aligned, communications clear, and daily operations humming—whether the task is scheduling a 15‑minute check‑in or coordinating a multi‑city client summit. Reporting directly to the Chief Operating Officer (who also works from **Fort Lee borough, New Jersey**), you will partner with senior leaders, client‑facing staff, and external partners to ensure every administrative detail is executed flawlessly. Our mission is to free our leaders to focus on strategic growth while you provide seamless admin support, data‑driven reporting, and proactive problem‑solving. The position is fully remote, but you must be based in **Fort Lee borough, New Jersey**, so you can attend occasional in‑person gatherings at our hub and share the local culture that shapes our brand. --- ### Key Responsibilities - **Calendar Management:** Own the executive calendar for our leadership team, aligning meetings across time zones from our **Fort Lee borough, New Jersey** office and maintaining a 95 % on‑time meeting start rate. - **Communication Hub:** Act as the primary liaison for clients and vendors located in **Fort Lee borough, New Jersey**, drafting, editing, and routing emails, Slack messages, and Zoom invitations with a 24‑hour response SLA. - **Travel & Logistics:** Oversee travel logistics, preparing itineraries for on‑site visits in **Fort Lee borough, New Jersey** and beyond, including flight bookings, accommodation, and expense reporting in Concur. - **Event Coordination:** Coordinate quarterly virtual town‑halls and in‑person gatherings hosted at our **Fort Lee borough, New Jersey** location, managing agendas, speaker decks, and post‑event analytics in Google Slides. - **Project Tracking:** Use Asana and Trello to maintain a live dashboard of ongoing admin projects, ensuring 85 % of tasks are completed asynchronously before deadlines. - **Document Management:** Organize, version‑control, and archive all corporate documents in Google Workspace and Microsoft Teams, guaranteeing compliance with our data‑retention policy. - **Reporting & Metrics:** Compile weekly KPI reports in Notion and Excel, presenting insights on meeting efficiency, expense trends, and client satisfaction scores to the COO. - **Process Improvement:** Identify bottlenecks in administrative workflows and propose automation solutions using Zapier or Microsoft Power Automate, aiming to reduce manual steps by at least 20 % each quarter. --- ### Required Qualifications - **Education/Experience:** Associate’s degree or higher, **3–5 years** of proven experience as a virtual assistant, administrative assistant, or executive assistant supporting C‑level executives. - **Technical Proficiency:** Advanced skills in **Google Workspace (Docs, Sheets, Slides)** as used by our **Fort Lee borough, New Jersey** team, plus strong command of **Slack, Zoom, Asana, Trello, Microsoft Teams, and Calendly**. - **Organizational Acumen:** Demonstrated ability to manage multiple calendars, travel itineraries, and project timelines with 98 % accuracy. - **Communication Excellence:** Exceptional written and verbal communication; ability to draft professional correspondence and maintain tone consistent with brand guidelines. - **Remote‑Ready Setup:** Reliable high‑speed internet (minimum 25 Mbps download), a dedicated workstation, and a quiet workspace meeting our security standards. - **Time‑Management Discipline:** Proven track record of meeting tight deadlines while working independently in a fully remote environment. --- ### Preferred Qualifications - **Industry Experience:** Background supporting executives in fast‑growing firms based out of **Fort Lee borough, New Jersey** or similar tech‑focused markets. - **Certifications:** Certified Administrative Professional (CAP) or equivalent project‑management certification (e.g., PMP, Scrum Master). - **Advanced Tools:** Experience with CRM platforms such as HubSpot or Salesforce, and familiarity with automation tools like Zapier or Microsoft Power Automate. - **Leadership Potential:** Prior experience mentoring junior admin staff or leading small cross‑functional admin initiatives. --- ### Compensation & Benefits - **Salary Range:** **$55,000 – $68,000 annually**, commensurate with experience and market benchmarks for **Fort Lee borough, New Jersey**. - **Health & Wellness:** Full medical, dental, and vision coverage with a 100 % employer contribution for employee premiums. - **Retirement:** 401(k) plan with a 5 % company match. - **Paid Time Off:** 15 days PTO + 10 paid holidays, plus unlimited sick days. - **Remote Stipends:** Quarterly $250 home‑office stipend, plus reimbursement for high‑speed internet up to $100 per month (applicable to residents of **Fort Lee borough, New Jersey**). - **Professional Development:** $2,000 annual learning budget for courses, certifications, or conferences (virtual or in‑person at our **Fort Lee borough, New Jersey** hub). --- ### Work Setup - **Time Zones & Core Hours:** Must be available for core hours from **9:00 AM–11:00 AM Fort Lee borough, New Jersey** time (Eastern/Central/Mountain/Pacific as applicable) to sync with the leadership team. - **Meeting Cadence:** Daily 15‑minute stand‑up on Zoom, weekly 1‑hour planning session on Microsoft Teams, and bi‑weekly 30‑minute one‑on‑one with the COO. - **Equipment Requirements:** High‑definition webcam, noise‑cancelling headset, and a dual‑monitor setup (minimum 24‑inch each). Company provides a laptop with VPN access. - **Collaboration Platforms:** Primary communication through Slack (channels for #executive‑support, #travel‑ops, #project‑updates), file sharing via Google Drive, task tracking in Asana, and secondary coordination in Trello. --- ### Growth - **Career Path:** After 12 months of consistent performance, you can advance to Senior Virtual Assistant, then to Operations Coordinator, and eventually to Office Manager or Team Lead for Admin Services. - **Learning Budget:** $2,000 per year for certifications (e.g., CAP, Project Management) or skill‑building platforms (LinkedIn Learning, Coursera). - **Mentorship:** Monthly mentorship circles meet via Zoom for employees based in **{{ CITY }}, {{ STATE }}**, pairing you with senior leaders for guidance on career development. - **Performance Cycles:** Bi‑annual performance reviews with clear OKRs; high performers are eligible for bonuses up to 15 % of base salary and accelerated promotion tracks. --- ### How to Apply Please submit the following materials through our online portal no later than **Friday, November 15, 2025**: 1. An up‑to‑date resume highlighting relevant virtual‑assistant experience. 2. A brief cover letter (250–300 words) explaining why you’re excited to support our team from **Fort Lee borough, New Jersey** and how your skill set aligns with the responsibilities above. 3. A portfolio or screenshots of past workflow automations, calendar management dashboards, or event coordination plans (optional but highly valued). **Interview Process:** - **Stage 1:** Recruiter screen (15 minutes) – confirmation of location, salary expectations, and basic fit. - **Stage 2:** Skills assessment (30 minutes) – a timed exercise using Google Sheets and Asana to prioritize a simulated inbox. - **Stage 3:** Panel interview (60 minutes) with the COO and Senior Operations Manager – deep dive into experience, problem‑solving, and cultural alignment. - **Stage 4:** Final conversation (30 minutes) – discussion of compensation, benefits, and next steps. We are an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, gender, sexual orientation, disability, or veteran status. *Ready to become the backbone of our executive office?* Click **Apply Now** and let’s build something great together from **Fort Lee borough, New Jersey**.
