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ZI288 - Travelling Personal Assistant/Travelling Butler - UK & International

November 12, 2025

Overview

Seeking a dynamic, professional and discreet full-time personal assistant/travelling butler for a principal based in India, who spends 50% of their time travelling to destinations such as New York, LA, London and Europe. The principal has a young family and is looking for someone to support the EA with all the principal’s private affairs whilst abroad. The successful candidate would be expected to travel during periods that the principal was outside of India, and often at short notice. When not travelling, the position will be London-based, working from home or from the Central London office. A 24/7 mentality will be essential- work hours will include evenings, weekends, and holidays when required.

This role is ideal for someone who thrives in a dynamic, ever-changing environment and enjoys international travel. The successful Travelling Personal Assistant/Travelling Butler will be resourceful, detail-oriented, and capable of managing multiple responsibilities with ease.

Responsibilities

This role involves managing logistics, handling confidential tasks, coordinating with various stakeholders, and ensuring the smooth execution of daily activities across different locations. Specifically:

Schedule management for the principal and their family, including setting up accommodation, booking restaurants and appointments etc
Personal shopping and wardrobe management, including managing the principal's wardrobe while travelling in coordination with the styling assistant, and coordinating with designers and fashion houses on the principal's behalf
Coordinating and communicating with various stakeholders, including friends, suppliers, associates etc
Event and meeting coordination, support with planning and organising both business and personal events, dinners, meetings and ensuring all logistics are in place
Travel coordination
Financial and budget management, recording and tracking transactions, reporting on expenditures to CoS
Vendor and supplier liaison
Frequent and sometimes long-term travel, often with minimal notice
Working in various environments, from high-profile events to secluded destinations

Qualifications

The ideal candidate will be highly organized, flexible, and capable of managing an evolving schedule in fast-paced and often high-pressure environments. You will need to be resourceful and detail-oriented, capable of managing multiple responsibilities with ease. It would also be appreciated if candidates had prior experience with:

Event planning and/or hospitalityLuxury services and high-end brands.Negotiating and relationship-building

Requirements

Candidates must be able to keep calm under pressure and should be able to adapt quickly to changing circumstances, anticipate and resolve issues as they arise during travel or events, and handle unexpected delays, cancellations, or complications with a calm and efficient approach
Confidentiality & discretion are key, candidates will handle all personal and business matters with the utmost confidentiality and professionalism, and will manage sensitive documents and information in a secure and discreet manner
Proven experience as a Personal Assistant or Executive Assistant, preferably with experience in a similar travelling role (minimum 2 years)
Exceptional organisational and multitasking skills.
Excellent verbal and written communication skills
Strong problem-solving abilities and quick decision-making skills.
High level of discretion, professionalism, and confidentiality.
Proficiency in technology

Salary and Benefits

Competitive salary based on experience.
Travel expenses covered.
30 days holiday a year

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...