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Project/Program Manager II

November 18, 2025

Hello, Hope you are doing good. Position: Project/Program Manager II Location: Remote Duration: Long Term Client: State of OR HECC Job ID: 63663 Job Description: The HECC Modernization Project is seeking a Project Coordinator. The long-term goal of the HECC Modernization Project is to deliver a comprehensive, flexible, multi-program solution in alignment with the HECC IT Strategic Plan that will ultimately support development and implementation of replacements for all agency legacy systems. The current phase of the project is working to replace three systems. The general job tasks are listed below. Project Management Coordination 1. Capture, update and maintain Risks, Actions, Issues, and Decisions (RAID) Log as identified during project meetings or by Project Leadership. 2. Collect Issues/Risks from other partners (such as oversight groups, iQMS, andSoftware Integrator vendors) and prepare materials for collaborative review meetings. 3. Facilitate and maintain project deliverable management processes to ensure quality and acceptance using established procedures, tools and templates - including tracking, storage and disposition of deliverables. 4. Assist and support Project Leadership in vendor management processes, including updated Statement of Work (SOWs) and amendments. 5. Perform routine SharePoint repository maintenance and clean-up. Ensure that project records and artifacts are organized and prepared for project completion and close-out. 6. Assist Project Leadership in uploading/maintaining project documentation on the State Project Portfolio Management (PPM) tool. 7. Assist Project Leadership in project budget planning (cost projections for staffing, deliverables, etc), monitoring and accounting (such as tracking and reconciliation of invoices). 8. Assist in coordination and collection of baseline and final Project Success Metrics using identified measurement guidelines. 9. Create and maintain planning documentation and progress updates for areas of assigned responsibilities. 10. Coordinate project activities, workshops and meetings with internal and external business partners. 11. Assist project leadership in updating and maintaining the integrated project schedule and timelines to support with project performance reporting. 12. Compile (or assist project leadership in the compilation of) regular status reporting for executive leadership and governance bodies. Project Team Support 1. Support the Project Team by maintaining core documentation (RAID Log, Meeting Matrix, Stakeholder Register, Operating Agreements, etc.). 2. Regularly review upcoming project meetings to ensure appropriate attendees are included and prepared for meetings. Coordinate with planned facilitators to ensure coverage of meeting notes - volunteering as needed. 3. Ensure coverage for scheduling/rescheduling of appointments and project resources (rooms, projectors, etc.). 4. Support the project team in coordinating deliverable reviews, feedback collection, compilation and disposition. 5. Assist the Project Team by creating and/or updating planning documentation to achieve desired outcomes in Project Activities or Tasks. 6. Capture initial documentation/notes from team and stakeholder requests onto Change Request form. Project Administrative Support 1. Prepare meeting packets as necessary, coordinating with the Project Team and Project Leadership for agenda topics and supporting materials. 2. Capture real-time meeting notes while screensharing to ensure accuracy - performing follow-up on action items as needed to support efficiency of future meetings. 3. Assist Project Leadership in compilation of position/recruitment materials, including position descriptions, recruitment postings and interview preparations. 4. Facilitate the onboarding process for new contractors/team members (System access requests, HR paperwork, badges, etc.). 5. Monitor the Project Mailbox and create/maintain guidelines for shared collaboration and usage. 6. Create and implement administrative project processes, procedures and guidelines - making recommendations for existing processes to improve efficiency. 7. Assist Project Leadership by providing support for monitoring/maintaining calendars and advising of commitments.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...